Introduction to Microsoft Word Shortcut Keys Microsoft Word is one of the most widely used word processing software applications in the world. It is used by individuals, businesses, and organizations for a variety of purposes such as creating documents, reports, and presentations. One of the features that make Microsoft Word so popular is its shortcut keys. Shortcut keys are combinations of keyboard keys that perform specific actions in Microsoft Word.
They allow you to perform tasks quickly and efficiently without having to navigate through menus or use the mouse. You can use shortcut keys to do everything from formatting text and paragraphs to inserting images and tables. In this section, we will introduce you to some of the most commonly used Microsoft Word shortcut keys. We will cover basic shortcuts such as copy (Ctrl + C) and paste (Ctrl + V), as well as more advanced shortcuts like inserting hyperlinks (Ctrl + K) and changing font size (Ctrl + Shift + >).
By learning these shortcuts, you can save time and increase your productivity when using Microsoft Word.Commonly Used Microsoft Word Shortcut Keys Microsoft Word is a powerful word processing software that has been in use for decades. It comes with a plethora of features and tools that help users to write, edit, format, and present their documents effectively. However, using the mouse to perform these tasks can be time-consuming and inefficient.
Fortunately, there are several shortcut keys that can make your work easier and faster. Here are some commonly used Microsoft Word shortcut keys: – Ctrl + C: Copy selected text – Ctrl + X: Cut selected text – Ctrl + V: Paste copied or cut text – Ctrl + Z: Undo last action – Ctrl + Y: Redo last undone action – Ctrl + A: Select all text in the document – Ctrl + B: Bold selected text – Ctrl + I: Italicize selected text – Ctrl + U: Underline selected text These shortcut keys are just a few of the many available in Microsoft Word.
By learning and using them regularly, you can save time and increase your productivity while working on documents.Advanced Microsoft Word Shortcut Keys for Efficiency In addition to the basic shortcut keys, there are several advanced Microsoft Word shortcut keys that can help improve efficiency and productivity. These shortcuts allow users to quickly perform complex tasks without having to navigate through multiple menus or options.
One such shortcut is the “Ctrl + Shift + F” key combination, which opens the Font dialog box and allows users to modify font styles, sizes, and colors. Similarly, the “Ctrl + Shift + S” shortcut opens the Style dialog box, which allows users to quickly apply formatting styles. Another useful shortcut key is “Ctrl + Alt + M,” which inserts a comment into a document.
List of MS Word Shortcut Keys A to Z
| Shortcuts | Uses of Shortcut keys |
| Ctrl+A | Select All |
| Ctrl + K | Insert link |
| Ctrl + U | Underline highlighted selection |
| Ctrl + V | Paste |
| Ctrl + G | Find and replace options |
| Ctrl+Shift+= | Set chosen text as superscript. |
| Ctrl+= | Set chosen text as a subscript. |
| Ctrl + L | Align selected text or line to the left |
| Ctrl + Q | Align selected paragraph to the left |
| Ctrl + E | Align selected text or line to the center |
| Ctrl + R | Align selected text or line to the right |
| Ctrl + M | Indent the paragraph |
| Ctrl + T | Hanging indent |
| Ctrl + D | Font options |
| Ctrl + Shift + F | Change the font |
| Ctrl + Shift + > | Increase selected font +1 |
| Ctrl + ] | Increase selected font +1 |
| Ctrl + [ | Decrease selected font -1 |
| Ctrl + Shift + * | View or hide non printing characters |
| Ctrl + (Left arrow) | Move one word to the left |
| Ctrl + (Right arrow) | Move one word to the right |
| Ctrl + (Up arrow) | Move to the beginning of the line or paragraph |
| Ctrl + (Down arrow) | Move to the end of the paragraph |
| Ctrl + Del | Delete the word to the right of the cursor |
| Ctrl + Backspace | Delete the word to the left of the cursor |
| Ctrl + End | Move the cursor to the end of the document |
| Ctrl + Home | Move the cursor to the beginning of the document |
| Ctrl + Space | Reset highlighted text to the default font |
| Ctrl + 1 | Single-space lines |
| Ctrl + 2 | Double-space lines |
| Ctrl + 5 | 1.5-line spacing |
| Ctrl + Alt + 1 | Change text to heading 1 |
| Ctrl + Alt + 2 | Change text to heading 2 |
| Ctrl + Alt + 3 | Change text to heading 3 |
| Shift + F3 | Change case of selected text |
| Shift + Insert | Paste |
| F4 | Repeat the last action performed (Word 2000+) |
| F7 | Spell check selected text and/or document |
| Shift + F7 | Activate the thesaurus |
| F12 | Save as |
| Ctrl + S | Save |
| Shift + F12 | Save |
| Alt + Shift + D | Insert the current date |
| Alt + Shift + T | Insert the current time |
| Ctrl + W | Close document |
| Ctrl + B | Bold |
| Ctrl + C | Copy text |
| Ctrl+I | Italicize highlighted selection |
| Ctrl + F | Find |
| Ctrl + H | Find and replace |
| Ctrl + J | Justify paragraph alignment |
| Ctrl + X | Cut selected text |
| Ctrl + N | Open a new/blank document |
| Ctrl + O | Open |
| Ctrl + P | Open the print window |
r
Slide Show: Erase annotationsE
Slide Show: Go to next hidden slideH
Slide Show: Hide pointer and button alwaysCtrl-L
Slide Show: Hide pointer and button temporarilyCtrl-H
Slide Show: Mouse pointer to arrowCtrl-A
Slide Show: Mouse pointer to penCtrl-P
Slide Show: Next slideN
Slide Show: Previous slideP
Slide Show: Set new timings while rehearsingT
Slide Show: Stop/restart automatic slide showS
Slide Show: Use mouse-click to advance (rehearsing)M
Slide Show: Use original timings (rehearsing)O
Slide Show: White screen show/hideW
Alt + = Create a formula to sum all of the above cells
Ctrl + ‘ Insert the value of the above cell into cell
currently selected.
Ctrl + Shift +!: Format number in comma format.
Ctrl + Shift +$: Format number in currency format.
Ctrl + Shift +#: Format number in date format.
Ctrl + Shift +%: Format number in percentage format.
Ctrl + Shift +^: Format number in scientific format.
Ctrl + Shift +@: Format number in time format.
Ctrl + Arrow: key Move to next section of text.
Ctrl + Space Select entire column.
Shift + Space Select entire row
Outline: Demote paragraphAlt-Shift-Right
Outline: ExpandAlt-Shift +
Outline: Move paragraph downAlt-Shift-Dn
Outline: Move paragraph upAlt-Shift-Up
Outline: Promote paragraphAlt-Shift-Left
Outline: Show All HeadingsAlt-Shift-A
Outline: Show heading level 1Alt-Shift-1
Slide Show: Erase annotationsE
Slide Show: Go to next hidden slideH
Slide Show: Hide pointer and button alwaysCtrl-L
Slide Show: Hide pointer and button temporarilyCtrl-H
Slide Show: Mouse pointer to arrowCtrl-A
Slide Show: Mouse pointer to penCtrl-P